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# Wedding Planning Sub-Menu - How to use the Timeline

The **Timeline** section, also known as the **Event Timeline** section in the customer's Sonas portal, is likely to be partially pre-planned following various discussions between you and your clients before confirming the wedding. You may have already selected one of your template timelines as part of event confirmation. While using a template is recommended to streamline the planning process, you or your clients can also create a new timeline from scratch if preferred.

An event’s timeline is located under **Timeline** in the Event’s submenu.

If a default timeline has not yet been selected you can choose one by clicking **Import Timeline Template**.

![](https://storage.crisp.chat/users/helpdesk/website/-/d/5/c/e/d5ce36403ada6800/64c5181b4512fa185fc65823b36a48_glstvb.png)

You can edit or delete any entries from your default timeline, except for two- the Ceremony, which is defined in the Ceremony section of the event and is not able to be edited or deleted from the timeline (see [Ceremony Section](/en/article/event-planning-sub-menu-the-ceremony-section-1wawfyn)). And any supplier timeline entries added from the supplier section (see [Supplier Services Section](/en/article/event-planning-sub-menu-how-to-select-and-manage-suppliers-and-services-xpnyvb)). To edit, click the *Green* edit icon, click the *Red* icon to delete.

You can also add new entries to supplement the template, or to create a timeline from scratch. 

**Step-by-step guide to create a new timeline entry:**

**Action** > **+Add Entry to Timeline**

The new entry is defaulted as a Fixed time entry, if you want a Relative time entry, click **Relative Time**. Here is the difference:

*Fixed* - this is a set time, such as 14:00.

*Relative* - this is a time that is relative to another event on the timeline, meaning it’s timing is defined as a set amount of minutes before or after the start of another event. (Be sure to put in the relevant event first). You can also select *Relative to Ceremony* here, this uses the ceremony time as defined in the Ceremony section of the event as the relevant event (see [Ceremony Section](/en/article/event-planning-sub-menu-the-ceremony-section-1wawfyn)). When this is used, the new entry is based off of the start time of the event’s ceremony.

For a Fixed entry, fill out:

*  Name
*  Time
*  Duration (in minutes)
*  Notes (these are notes specific to the event).

![](https://storage.crisp.chat/users/helpdesk/website/-/d/5/c/e/d5ce36403ada6800/2bbcfb2be64753d5bb831dbc1ceb40_1x4wix7.png)

For a Relative entry, fill out:

*  Name
*  Duration (in minutes)
*  Select Relative or Relative to the ceremony specifically.
*  If relative to another entry, select the entry, it will have to already be on the timeline.  
*  Minutes Before/After- select the number of minutes before or after the start of the relative entry that you want this entry to begin, negative minutes meaning before. (ie -60 means starting 60 minutes before, while 60 means starting 60 minutes after the start of the relative entry)
*  Notes (these are notes specific to the event).

![](https://storage.crisp.chat/users/helpdesk/website/-/d/5/c/e/d5ce36403ada6800/6a845ff516cb45416a53805c24d6b5_1oae0l2.png)

Click **Save** in the top right hand corner after each new entry, edit or deletion. 

Using the **Actions** button, the customer can send this section for revision and/or the venue can lock it as finalised.

##### Tips for Multi-Day Event Timelines

When building a timeline template for multi-day events (e.g. a setup day followed by the wedding day), the template will appear as a single day. To structure it correctly for two days:

* Use a **Fixed time** entry as the anchor for Day 1 (e.g. "Venue Open" at a set time). All Day 1 entries should be relative to this fixed anchor.
* Use the **Ceremony time** as the anchor for Day 2. The ceremony time is pulled from the Ceremony section of each event, so Day 2 entries can be set as **Relative to Ceremony**.
* If you need a Day 2 entry that falls before the ceremony, you can make it relative to the Day 1 fixed anchor using a large offset (e.g. 1440 minutes = 24 hours after the Day 1 anchor places the entry at the same time on Day 2).
* Apply your template to a multi-day test event to verify entries fall on the correct days. The template itself will look like one day — you need to see it applied to a real multi-day event to confirm the layout.

Keep in mind that the ceremony time can change per event, while fixed time anchors remain constant.